SAFEASPECT – TERMS OF SERVICE
Last Updated: May 21, 2026
Please read these Terms of Service ("Terms") carefully before using the website safeaspect.com and the software-as-a-service (SaaS) platform operated by [Your Official Company Name, e.g., SafeAspect Teknoloji Anonim Şirketi] ("Company", "we", "us", or "our"), a company registered under the laws of the Republic of Türkiye.
By accessing or using our platform, you ("User", "Customer") agree to be bound by these Terms. If you do not agree to these Terms, you may not access or use the platform.
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1. SCOPE AND SERVICES
SafeAspect provides a cloud-based workplace health, safety, environment (HSE), incident reporting, risk analysis, compliance management, contractor management, and AI-assisted operational intelligence platform. These Terms govern all access to and use of the SafeAspect platform, its modules, AI-powered systems, dashboards, reports, workflows, and any related services.
The platform may include artificial intelligence, machine learning, automated scoring systems, predictive analytics, document generation systems, and automated recommendations intended to support operational efficiency and workplace safety processes.
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2. ELIGIBILITY AND REPRESENTATIVE AUTHORITY
If you are entering into these Terms on behalf of a company, organization, governmental body, contractor, or other legal entity (such as your employer), you represent and warrant that you possess the full legal authority to bind such entity to these Terms.
If you do not possess such authority, or if you are using a personal account, personal email address, or personal payment method to process corporate or institutional data without proper internal authorization, you shall remain personally liable for any breach of these Terms.
The Company shall not be responsible for verifying whether a User possesses the internal authority required to upload, process, or manage corporate data within the platform.
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3. USER CONTENT AND DATA REQUISITION WARRANTY
The platform allows Users to upload, submit, store, process, analyze, generate, and manage data, including but not limited to incident reports, audit findings, site observations, employee information, contractor documentation, workplace photographs, operational records, compliance records, inspection reports, disciplinary records, and risk assessments ("User Content").
CRITICAL DATA WARRANTY
The User explicitly represents, warrants, and guarantees that they possess all necessary legal rights, licenses, corporate approvals, employee consents, contractor authorizations, regulatory permissions, and lawful grounds required under applicable laws to upload, process, transfer, analyze, and store all User Content and third-party data within the SafeAspect platform.
The User further warrants that:
• All uploaded data has been lawfully collected and processed;
• The User has provided all legally required disclosures and privacy notices to relevant individuals;
• The User possesses all necessary authority to transfer corporate and personal data to the platform;
• The upload and processing of such data do not violate employment laws, contractual obligations, confidentiality agreements, trade secret protections, or regulatory restrictions.
The Company has no obligation to monitor, investigate, verify, validate, or review the authorization status or legality of any User Content uploaded to the platform.
Any and all legal, administrative, regulatory, civil, financial, or criminal liabilities arising from unauthorized, unlawful, inaccurate, misleading, infringing, or unpermitted data uploads or processing activities shall belong solely to the User.
The User agrees to defend, indemnify, and hold harmless the Company, its directors, employees, contractors, affiliates, and partners against any third-party claims, lawsuits, investigations, fines, penalties, losses, damages, liabilities, or legal expenses arising out of or related to User Content or violations of this Section.
Unauthorized Corporate or Third-Party Data Uploads
The User expressly agrees that they shall not upload, process, analyze, test, evaluate, benchmark, or transfer to the platform any confidential, proprietary, employer-owned, former employer-owned, client-owned, contractor-owned, or third-party data unless they possess clear and lawful authorization to do so.
This restriction includes, but is not limited to:
• Former employer records;
• Workplace incident archives;
• Internal HSE documentation;
• Audit reports;
• Employee information;
• Contractor records;
• Corporate risk assessments;
• Confidential operational data;
• Trade secrets;
• Proprietary compliance systems;
• Any data subject to confidentiality, non-disclosure, employment, or contractual obligations.
The User acknowledges and agrees that using unauthorized corporate or third-party data for testing, benchmarking, evaluation, demonstrations, AI analysis, or comparison purposes is strictly prohibited.
The Company shall bear no responsibility or liability for unauthorized uploads performed by Users.
The User shall remain solely and fully responsible for ensuring that all uploaded data is lawfully obtained and lawfully transferred to the platform.
The User agrees to indemnify, defend, and hold harmless the Company against any claims, investigations, damages, penalties, or legal proceedings arising from unauthorized data uploads or misuse of third-party information.
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4. DATA PROTECTION, KVKK, GDPR, AND INTERNATIONAL PRIVACY COMPLIANCE
Data Controller and Data Processor Relationship
Regarding corporate, operational, employee, contractor, and workplace data uploaded by Users, the User or the organization represented by the User shall remain the "Data Controller" under applicable privacy and data protection laws, including but not limited to:
• Turkish Personal Data Protection Law No. 6698 ("KVKK")
• European Union General Data Protection Regulation ("GDPR")
• Applicable international privacy and data protection regulations
The Company operates solely as a "Data Processor" or equivalent service provider role regarding such User Content unless otherwise agreed in writing.
User Responsibilities
The User is solely responsible for:
• Obtaining all required explicit consents where legally required;
• Providing all legally required employee and contractor disclosures;
• Establishing lawful processing grounds;
• Responding to data subject requests;
• Managing retention and deletion obligations;
• Ensuring cross-border transfer compliance where applicable.
The User acknowledges and agrees that the Company does not independently determine the legality of the User's data processing activities.
Privacy Policy
The Company's Privacy Policy is incorporated into these Terms by reference and forms an integral part of this agreement.
Enterprise Data Processing Addendum (DPA)
Enterprise customers may request a separate Data Processing Addendum (DPA), confidentiality agreement, or Standard Contractual Clauses (SCCs) where required by applicable law or corporate procurement requirements.
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5. AI SYSTEMS AND AUTOMATED OUTPUT DISCLAIMER
The platform may generate automated analyses, risk scores, recommendations, reports, summaries, classifications, observations, predictive assessments, compliance suggestions, or other outputs using artificial intelligence and machine learning technologies.
The User expressly acknowledges and agrees that:
• AI-generated outputs may contain inaccuracies, omissions, errors, biases, inconsistencies, or incomplete assessments;
• AI-generated content is provided solely for informational, operational assistance, and workflow-support purposes;
• The platform does not provide legal advice, engineering advice, regulatory advice, workplace certification, or professional safety consultancy services;
• AI-generated outputs shall not be interpreted as guaranteed regulatory compliance determinations;
• The Company does not warrant the accuracy, reliability, completeness, or fitness of AI-generated outputs for any particular purpose.
The User remains solely and entirely responsible for independently reviewing, validating, approving, and verifying all reports, analyses, recommendations, risk scores, and generated outputs before relying upon them for:
• Workplace safety decisions;
• Regulatory compliance activities;
• Incident response;
• Employment actions;
• Contractor management;
• Operational decision-making;
• Legal or governmental submissions.
The Company shall not be liable for decisions, actions, omissions, workplace incidents, injuries, regulatory penalties, operational losses, or damages arising from reliance on AI-generated outputs.
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6. ACCEPTABLE USE POLICY
Users may not use the platform to upload, process, distribute, store, generate, or transmit any content or material that:
• Violates applicable laws or regulations;
• Infringes intellectual property rights;
• Violates privacy or confidentiality obligations;
• Contains malware, ransomware, spyware, or malicious code;
• Facilitates unlawful surveillance or illegal monitoring activities;
• Contains discriminatory, abusive, defamatory, fraudulent, or unlawful material;
• Violates export control laws or international sanctions regulations;
• Is intended to disrupt, damage, reverse engineer, or interfere with the platform or its infrastructure.
The Company reserves the right to investigate, suspend, remove, restrict, or terminate accounts involved in prohibited activities.
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7. FEES, BILLING, SUBSCRIPTIONS, AND SHADOW IT DISCLAIMER
SafeAspect may offer individual, professional, team, enterprise, trial, promotional, or custom subscription plans.
Subscription fees, renewal periods, usage limitations, and billing terms may be updated from time to time.
If an employee, contractor, consultant, or representative purchases a subscription using a personal payment method while processing institutional or corporate data, such individual shall remain personally bound by these Terms until a formal enterprise agreement is executed between the Company and the relevant organization.
The User is responsible for ensuring that their use of the platform complies with internal procurement policies, corporate governance rules, and information security requirements.
Failure to pay subscription fees may result in account suspension, service limitation, or termination.
Except where prohibited by law, fees are non-refundable.
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8. INTELLECTUAL PROPERTY RIGHTS
The User retains ownership rights over User Content uploaded to the platform.
However, the Company retains all rights, title, and interest in and to:
• The SafeAspect platform;
• Software architecture;
• Algorithms;
• AI systems;
• Workflows;
• Designs;
• Interfaces;
• Source code;
• Databases;
• Documentation;
• Branding;
• Logos;
• Trademarks;
• Platform-generated methodologies;
• Proprietary technologies.
Nothing in these Terms transfers ownership of the Company's intellectual property to the User.
The User shall not:
• Reverse engineer the platform;
• Copy or replicate platform functionality;
• Attempt to extract source code;
• Resell unauthorized access;
• Create derivative competing services using the platform.
AI Model Training Restriction
The Company shall not use confidential User Content for public AI model training purposes without explicit authorization from the User unless such data has been anonymized, aggregated, or irreversibly de-identified.
The Company may use anonymized and aggregated operational analytics for service improvement, security monitoring, system optimization, and internal analytics purposes.
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9. DATA SECURITY DISCLAIMER
The Company implements commercially reasonable administrative, technical, and organizational safeguards intended to protect User Content.
However, the User acknowledges and agrees that:
• No cloud platform, internet transmission, or electronic storage system can be guaranteed as completely secure;
• Cyberattacks, unauthorized access, data breaches, ransomware incidents, infrastructure failures, or security vulnerabilities may occur despite reasonable safeguards;
• The Company does not guarantee uninterrupted, error-free, or completely secure operation of the platform.
The User remains responsible for maintaining appropriate internal security controls, endpoint protection, password security, access management, and backup procedures.
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10. DATA LOSS, AVAILABILITY, AND SERVICE INTERRUPTION DISCLAIMER
The User acknowledges that no electronic system is entirely free from operational risks, outages, corruption events, or technical failures.
The Company does not guarantee that:
• The platform will operate uninterrupted at all times;
• Data loss will never occur;
• Files or records will always remain recoverable;
• Services will always remain available without interruption.
The Company shall not be liable for data loss, corruption, deletion, delays, downtime, interrupted availability, infrastructure failures, or operational disruptions caused by:
• Internet outages;
• Third-party cloud provider failures;
• Hosting interruptions;
• Cybersecurity incidents;
• Human error;
• Force majeure events;
• Telecommunications failures;
• Governmental actions;
• Events beyond the Company's reasonable control.
Users are strongly encouraged to maintain independent backups of important records and reports.
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11. NO WARRANTY
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE PLATFORM AND ALL RELATED SERVICES ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS.
THE COMPANY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO:
• IMPLIED WARRANTIES OF MERCHANTABILITY;
• FITNESS FOR A PARTICULAR PURPOSE;
• NON-INFRINGEMENT;
• ACCURACY;
• RELIABILITY;
• SECURITY;
• CONTINUOUS AVAILABILITY.
THE COMPANY DOES NOT WARRANT THAT:
• THE PLATFORM WILL MEET ALL USER REQUIREMENTS;
• THE PLATFORM WILL BE ERROR-FREE;
• AI OUTPUTS WILL ALWAYS BE ACCURATE;
• REGULATORY COMPLIANCE WILL BE AUTOMATICALLY ACHIEVED THROUGH PLATFORM USE.
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12. REGULATORY AND COMPLIANCE DISCLAIMER
The User remains solely responsible for determining whether platform-generated reports, workflows, AI analyses, records, and outputs satisfy:
• Local workplace safety regulations;
• Governmental reporting requirements;
• OSHA obligations;
• ISO standards;
• Labor regulations;
• Industry-specific compliance obligations;
• Internal audit requirements.
Use of the platform does not constitute governmental certification, legal compliance approval, or regulatory endorsement.
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13. ACCOUNT SUSPENSION AND TERMINATION
The Company reserves the right, at its sole discretion, to suspend, restrict, investigate, or terminate accounts that:
• Violate these Terms;
• Create legal or operational risk;
• Engage in prohibited conduct;
• Threaten platform security;
• Abuse system resources;
• Violate applicable laws or sanctions regulations.
Termination or suspension may occur without prior notice where reasonably necessary to protect the platform, Users, legal interests, or security infrastructure.
Upon termination, access to the platform and associated data may be limited or removed in accordance with applicable retention policies and legal obligations.
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14. EXPORT CONTROL AND SANCTIONS COMPLIANCE
The User represents and warrants that:
• They are not located in a country or jurisdiction subject to comprehensive international sanctions;
• They are not listed on applicable governmental restricted-party or sanctions lists;
• Their use of the platform does not violate export control laws, trade restrictions, or sanctions regulations.
The User agrees not to use the platform in violation of applicable export control or sanctions laws of Türkiye, the European Union, the United States, or other applicable jurisdictions.
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15. LIMITATION OF LIABILITY
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY SHALL NOT BE LIABLE FOR:
• INDIRECT DAMAGES;
• INCIDENTAL DAMAGES;
• SPECIAL DAMAGES;
• CONSEQUENTIAL DAMAGES;
• PUNITIVE DAMAGES;
• LOSS OF PROFITS;
• LOSS OF REVENUE;
• LOSS OF BUSINESS;
• LOSS OF DATA;
• BUSINESS INTERRUPTION;
• REGULATORY PENALTIES;
• REPUTATIONAL DAMAGE.
This limitation applies regardless of the legal theory asserted, including contract, tort, negligence, strict liability, statutory liability, or otherwise.
Liability Cap
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF THE COMPANY ARISING OUT OF OR RELATING TO THESE TERMS OR THE PLATFORM SHALL NOT EXCEED THE TOTAL AMOUNT PAID BY THE USER TO THE COMPANY DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.
Some jurisdictions may not permit certain liability limitations. In such cases, liability shall be limited to the maximum extent permitted by applicable law.
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16. FORCE MAJEURE
The Company shall not be liable for delays, interruptions, failures, security incidents, data loss, or inability to perform resulting from causes beyond its reasonable control, including but not limited to:
• Natural disasters;
• Fires;
• Floods;
• Earthquakes;
• Pandemics;
• War;
• Terrorism;
• Civil unrest;
• Governmental actions;
• Internet outages;
• Telecommunications failures;
• Cyberattacks;
• Cloud infrastructure failures;
• Labor disputes;
• Utility interruptions.
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17. GOVERNING LAW AND DISPUTE RESOLUTION
These Terms, their interpretation, and any disputes arising out of or related to them shall be governed by and construed in accordance with the laws of the Republic of Türkiye, without regard to conflict of law principles.
Any dispute, controversy, or claim arising out of or relating to these Terms shall be subject to the exclusive jurisdiction of the Courts and Enforcement Offices of [City Name – e.g., Istanbul / Ankara], Türkiye.
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18. MODIFICATIONS TO THE TERMS
The Company reserves the right to modify, update, revise, or replace these Terms at any time.
Updated versions shall become effective upon publication on the platform unless otherwise required by applicable law.
Continued use of the platform after updated Terms become effective constitutes acceptance of the revised Terms.
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19. CONTACT INFORMATION
For any questions regarding these Terms of Service, legal inquiries, privacy matters, or compliance requests, please contact:
[Company Legal Name]
[Company Address]
Email: [Legal/Support Email Address]
Website: safeaspect.com
